Year End HRIS Implementation and Project Based Services

If you are planning to switch to a new HRIS (Human Resource Information System) provider or upgrade your existing one, you might be tempted to choose a year-end first check date. This is a common option for many organizations, as it offers some advantages such as avoiding the hassle of loading year-to-date data, maximizing the budget, and getting better deals from vendors. However, year-end implementation also comes with its own set of challenges, such as tight deadlines, holiday disruptions, data accuracy, and compliance issues. How can you overcome these obstacles and ensure a smooth and successful transition to your new HRIS system?

At JPK Consulting Group, we have the experience and expertise to help you with every aspect of your year-end HRIS implementation. We are a human resource system consulting firm that specializes in providing clients with expert advice and best practices on how to get the most out of their current or new HRIS system.

Not only are we best practice consultants on your HRIS system, we are also doers.  With the added stress of Year End Implementations, we can also take tasks off your hands.  Items such as updating employee information, formatting import files, running trainings for staff and more.

We offer a range of services to support you during this critical period, such as:

Data transfer and HRIS product build out:

We can assist you with transferring your data from your old system to your new one, ensuring that it is complete, accurate, and secure. We can also help you with building out your new product, configuring it to meet your specific needs and preferences.

Employee/manager/admin training:

We can provide customized and comprehensive training for your employees, managers, and administrators on how to use your new HRIS system effectively and efficiently. We can also answer any questions or concerns they might have during the transition.

Open enrollment consultations:

We can help you design and execute a successful open enrollment campaign for your employees, using your new HRIS system as a tool to communicate, educate, and enroll them in your benefit plans. We can also load in your benefit plan summaries and set up your new benefit plans in your system.

Benefit comparison studies:

We can conduct a thorough analysis of your current and potential benefit plans, comparing them in terms of costs, coverage, and value. We can also provide you with recommendations on how to optimize your benefit offerings and align them with your organizational goals and employee needs.

Affordable Care Act services:

We can ensure that your new HRIS system is compliant with the ACA requirements and that your data is accurate and ready for filing. We can also help you issue 1095s to your employees in a timely manner, along with your W2s.

Tax audit support:

We can assist you with the preparation and verification of tax reports and withholdings for your employees, using your new HRIS system as a source of accurate and reliable data. We can also help you resolve any issues or inconsistencies that may occur during the system transition. Additionally, we can guide you through the complex landscape of local taxes in states such as Pennsylvania, Ohio, New Jersey, New York, Massachusetts and others, and ensure that your employees and your organization are compliant with the applicable tax codes and jurisdictions.

General ledger services:

We can help you streamline your accounting processes by formatting your general ledger report from your new HRIS system so that you can easily upload it to your accounting software. We can also help you integrate your HRIS and accounting systems for better data synchronization and reporting.

Document migration services:

We can help you transfer your employee documents, such as signed handbooks, W2 records, performance reviews, and certifications, from your current HRIS system to your new one. We can also help you organize and classify your documents according to your preferences and needs. We can ensure that your document migration is secure, efficient, and compliant with the relevant regulations and standards.

Achieve your HR Goals with JPK Consulting Group

As you can see, year-end HRIS implementation is not a simple task, but it can be a rewarding one if you have the right partner by your side. At JPK Consulting Group, we are committed to helping you achieve your HRIS goals and objectives, while minimizing the risks and challenges involved. Contact us today to find out how we can make your year-end HRIS implementation a success!