Achieving HRIS Success: A New Clients Journey with JPK Consulting Group
Six months ago, JPK Consulting Group embarked on a transformative journey with a new client utilizing Paycom as their HRIS (Human Resource Information System) or HCM (Human Capital Management) system. The company had recently onboarded a new CFO, a new accountant in charge of payroll processing, and a new Human Resources Director. This fresh team was about to dive headfirst into the Paycom HRIS, a challenging endeavor, given the teams little experience with Paycom.
Identifying and Addressing HRIS Challenges
The first step in our collaboration was a comprehensive discovery call, during which we identified their system’s most pressing issues. We then crafted a project plan to address these concerns and began tackling tasks. It soon became clear that the client was not fully leveraging Paycom’s system’s capabilities. What they perceived as a “broken” system was, in fact, a gap in understanding. Rather than switching vendors and going through a costly implementation, they elected to give us a shot and leverage their current Paycom HR software.
Human Resource Information System Project Planning and Implementation
Our team of HRIS experts initiated an in-depth exploration of each product within their suite, including Benefits Administration, Position Management, Company Maintenance, User Access and Security, Applicant Tracking, Personnel Action Forms, Expense Management, Time and Attendance, Onboarding, Documents and Checklists, and more. For each HCM product, we developed a sub-project plan and began reconfiguring, training, and developing SOPs based on the client’s priorities.
Our HRIS Efficiency Audit journey led us to the heart of the matter: PAYROLL. The client had two FEINs, processing a total of nine separate payrolls on a weekly basis. This approach, a legacy from previous training, resulted in multiple vendor billings and a payroll administration process that took approximately 20 hours of work over three days to accomplish! Not knowing the ins and outs of the Paycom payroll system, they were left to numerous manual entries per payroll, which resulted in incorrect checks, resulting in manual checks, which then resulted in unhappy employees. We all know that once we have paid employees incorrectly, we have a big problem on our hands.
Streamlining Payroll Processes
By streamlining and retraining the client on payroll-critical products (Time and Attendance, Benefits Administration, Personnel Action Forms, Expense Administration, Onboarding, Offboarding), we were able to:
Significantly reduce the payroll processing time required to complete weekly payroll.
Enhance payroll accuracy, minimize errors, and reduce the need for manual checks.
Boost employee satisfaction with accurate and on-time payments.
Third-party Time & Attendance System Integration with Paycom
Our team also collaborated with the clients third-party system for time and attendance to import time into Paycom; an integration process that requires experience in asking strategic questions and taking proper steps to achieve a seamless integration with Paycom. An inefficient setup can cause errors and result in a rush to get payroll completed accurately and on time.
Partnering with JPK Consulting Group
Our client, deeply impressed by our meticulous HRIS Efficiency Audit, comprehensive HRIS re-implementation process, and profound payroll expertise, made the strategic decision to entrust us with their payroll administration. This pivotal choice allowed them to leverage our HRIS Managed Services for payroll processing, freeing up their time to concentrate on their core mission: nurturing their people and driving revenue growth. They can now rest easy, knowing that their payroll is not only accurate and timely but also more cost-effective than hiring a full-time employee.
The Advantages of Hiring HRIS Contract Consultants over W2 Employees
But why exactly is it more advantageous to hire a contractor consultant versus a W2 employee? The answer lies in the financial and operational efficiencies that this approach offers.
Cost-Effectiveness:
Hiring a HRIS contractor consultant is often more cost-effective. When you hire a W2 employee, you’re not just paying their salary. You’re also responsible for additional costs such as taxes and benefits, which can significantly inflate the total cost of employment. Benefits alone, which may include health insurance, retirement contributions, and paid time off, can add up to a substantial amount. As every business owner knows, these costs can be a significant drain on resources.
In contrast, when you engage a contractor consultant, you pay for the services rendered and nothing more. There are no hidden costs, no taxes, no benefits. This makes it a more economical choice, especially for small businesses and startups where every dollar counts.
HR Operational Efficiencies:
Hiring a HRIS contractor consultant brings operational efficiencies. Payroll is a complex process, fraught with potential pitfalls. It requires a deep understanding of labor laws, tax regulations, and company policies. Mistakes can lead to penalties, disgruntled employees, and damage to your company’s reputation.
By outsourcing payroll to a third party, you’re entrusting this critical function to experts who specialize in this field. They have the knowledge, experience, and tools to ensure that your payroll is processed accurately and on time, every time. This not only saves time but also reduces the risk of errors.
Transparency and Fairness in Payroll:
Having a separate third-party HRIS Consultant run payroll eliminates the potential for favoritism or bias that can sometimes occur with an in-house payroll administrator. There’s no risk of unapproved bonuses being paid out, or PTO being granted unfairly. This ensures that your payroll process is not only efficient but also fair and transparent.
JPK Consulting Group’s Unique Expertise
At JPK Consulting Group, we pride ourselves on our team’s unique expertise and intimate knowledge of the HRIS providers we work with. In fact, Jeff Kausch, the founder and owner of JPK Consulting Group, is a former project manager at Paycom, one of the leading HRIS providers. This experience has equipped Jeff with an in-depth understanding of the system’s intricacies and the ability to navigate its service department effectively.
Our team is composed of professionals who have previously worked with the HRIS providers that our clients use. This ensures that our clients receive the best possible services, as our consultants are familiar with the ins and outs of the respective provider. We understand the systems, their strengths and weaknesses, and how to optimize them to meet our clients’ needs.
With JPK Consulting Group, you’re not just hiring a consultant; you’re gaining a partner who knows your HRIS provider from the inside out. We leverage this knowledge to deliver superior service, ensuring that your HRIS system is configured to its fullest potential and that your payroll is processed accurately and efficiently. With us, you’re in expert hands.
HRIS Managed Services with JPK Consulting Group
In conclusion, by choosing JPK Consulting Group’s HRIS managed services for payroll processing, you can focus on what matters most: your people and your business. Leave the complexities of payroll to us and feel secure in knowing that your HR processes are being handled by experts. It’s not just about saving money; it’s about peace of mind. And that’s priceless.
Experience the peace of mind that comes with knowing your payroll is in expert hands with JPK Consulting Group. Contact us here or at jeffk@jpkgrp.com and let us handle the complexities so you can focus on what truly matters. Welcome to a world where payroll is no longer a worry for HR Directors, CFOs, or CEOs. Welcome to JPK Consulting Group.
JPK Consulting Group and the power of AI
At JPK Consulting Group, we harness the power of Artificial Intelligence to create efficient and effective SOPs, recap team calls, and deliver immediate action items and project plans. We provide our clients with SOPs as needed, ensuring continuity in their HRIS system even in the face of employment gaps. We also offer consultation services for drafting company policies and documents, giving our clients a head start on any initiative.
